Executive Assistant and Social Media Coordinator

Location: South Africa (Remote)
Working Hours: Monday to Friday, 8 AM – 5 PM (UK Hours)
Salary: R25,000 per month

About the Role:

We’re seeking a highly organized Executive Assistant and Social Media Coordinator to support our growing UK-based business. You’ll play a pivotal role in managing operations, ensuring smooth communication, and driving social media engagement. If you’re a proactive multitasker with a flair for organization and creativity, we’d love to hear from you!

Key Responsibilities:

1. Executive Assistance & Office Management

• Provide administrative support and manage the executive's workload efficiently.
• Assist with general office management tasks, including scheduling meetings, drafting reports, and organizing calendars.
• Help with HR-related activities such as staff coordination and onboarding.
• Support with bookkeeping and finance tasks, ensuring accurate tracking and record-keeping.

2. Social Media Management

• Create and manage content for social media platforms (reels, posts, stories, shorts, etc.).
• Collate photos and videos from project sites for marketing purposes.
• Engage with audiences by liking, commenting, and following relevant accounts.
• Proactively send introduction messages and grow the social media community.

3. Business Development Support

• Conduct cold outreach via calls, LinkedIn, and email to potential clients (businesses, architects, property agents, etc.).
• Manage direct outreach efforts to secure new partnerships and business opportunities.
• Maintain a database of potential leads and track progress with follow-ups.

4. Market Research and Lead Management

• Monitor websites such as Checkatrade for new contractor requests and potential projects.
• Respond promptly to opportunities and coordinate site visits with relevant stakeholders.
• Assist in liaising with builders and clients to finalize project details.

5. Operations & Coordination

• Act as the right-hand person to the business owner, assisting with daily operational tasks.
• Coordinate communication between departments, ensuring seamless collaboration.
• Handle ad hoc projects and requests to keep the business running smoothly.

Requirements:

• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in using productivity tools (e.g., Google Suite, MS Office) and social media platforms.
• Ability to learn and apply AI tools to improve workflow and productivity.
• Excellent written and verbal communication skills.
• Experience in social media content creation and community engagement.
• Strong research and outreach skills, particularly for business development tasks.

Bonus Points:

• Familiarity with lead generation sites like Checkatrade.
• Experience in HR processes and managing small teams.