Job Title: Executive Assistant (UK Hours)

Location: Fully Remote (South Africa-Based)
Working Hours: Monday to Friday, 8:00 AM – 4:00 PM (UK Time)
Salary: R25,000 per month

About the Role

We’re seeking a highly organised and proactive Executive Assistant (EA) to provide dedicated support to a dynamic executive, helping manage business priorities, streamline workflows, and enable focus on strategic initiatives. You’ll play a pivotal role by handling administrative, communication, and project-related tasks with efficiency and precision.

Key Responsibilities

• Diary and Time Management: Manage a complex calendar, schedule meetings, and ensure effective time allocation. Organise meeting agendas, take minutes, and track action items.
• Email and Communication: Manage inboxes, flag urgent emails, draft responses, and liaise with clients and team members. Set up email filters and ensure confidentiality.
• Business Planning Support: Prepare reports, research, and presentations. Support tender submissions and strategic initiatives with well-organised documentation and timelines.
• Task Delegation and Project Coordination: Manage task assignments, ensuring key deadlines and project deliverables are met. Improve processes to boost team efficiency.
• Marketing and Research Support: Identify relevant events and exhibitions, coordinate sustainability-related initiatives, and assist with marketing strategy execution.
• Meeting and Event Preparation: Arrange key meetings and coordinate logistics for internal and external events.
• Personal Support: Book personal appointments and assist with reminders to ensure a balanced schedule.

Requirements

• 3+ years of experience as an Executive Assistant or in a senior administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in office tools (e.g., Microsoft Office, Google Workspace, project management software).
• Ability to handle confidential information with discretion.
• Experience working with executive-level stakeholders.

Equipment Requirements

• Reliable internet connection and appropriate home office setup (computer, webcam, etc.).